Our work pace has definitely been increasing lately. Technological advancements that have been springing about, for the purpose of making our professional lives easier, are not quite successful in certain areas. Well, they have certainly made work a whole lot easier. For instance, gone are the days when you would have to literally wipe out mistakes on your typed documents with what is known as a liquid eraser. By hitting the backspace key of your keyboard, you can now make the necessary changes on your documents before you set out to printing them.

However, you just cannot say that technological advancements have your work cut out for you already. Because technology has certainly made work easier for employees, then there would inevitably more tasks to be finished in a single workday. Work becomes more demanding because employers would come to expect more from their employees, since these advancements have features that make work easier. Thus, speed would definitely be picking up.

Technological advancements actually make us readily available for any sort of task in any location at any given time. Let us take the professional life of a web content writer that is home-based. Instant messenger applications make the web content writer available for any given task. Just by pinging the writer, instant communication is established. Your work hours just might even go beyond the usual 8-5 work schedule. And because you are required to work more and more hours, multitasking becomes inevitable as well.

At first bat, multitasking can actually make any employee feel productive. This is because it gives the notion of being able to achieve so many tasks of various natures within the same period of time. But then again, if you think about it, multitasking would just make you feel all the more pressured and drained at the end of the workday. But because we have this notion of achieving more in a shorter period of time, we cannot help but be attracted to do multitasking. In the end, there will definitely come a time when your body would demand you to slow down. Not just because of physical reasons here, but also because we become less and less efficient in the end. Remember the faster we run, the harder we work, the farther we drop as well. In short, increasing productivity would just be a short-term goal here.

If you want to increase productivity in your employees, do not pressure them to do tasks that would take their toll in the long run. Just group your activities and tasks accordingly, and you will definitely help your employees in terms of making them more productive in the end.

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In any office setting, it is very important to find ways increasing productivity. Productivity is an essential in ushering in the growth and success of the company. Here are the top 10 tips to increase productivity in the office setting.

#1. Employ contingency management.

The key to overcoming procrastination lies on contingency management. Pick a mundane task that you just cannot pass on in a workday. Checking emails can be one of these tasks. You should then make the task contingent on working for roughly 30 minutes. After that period, you should stop checking mails and start working. Moreover, do not check your emails anymore, not until after work hours.

#2. Have a timer handy.

When you’re doing a certain task, you should practice timing yourself. Tell yourself that you going to spend just 30 minutes for a particular task, and proceed to timing yourself. This keeps you on your toes and motivates you to be more productive.

#3. Unschedule your weekly schedule.

The concept here is to fill your schedule with activities that are not work-related. Dedicate the remaining time to work-related activities. Schedule these activities for just 30 minutes at a time. Many 30-minute periods of focused and undisturbed work can go a long way.

#4. Use 2-folder email management.

Having too many folders for your emails is a waste of time. You have to spend time browsing through many folders to find a particular email. The smart thing to do is to use just 2 folders: Action and Archive. The Action folder is for emails that need working on. The Archive folder is for emails that contain tasks that have been completed already.

#5. Avoid perfectionism.

It’s fine to strive for the best. But if you strive to be constantly perfect in all your tasks, then you will surely obsess over every single detail of your work. This brings much waste of time as well. Thus, accept the fact that you just cannot be perfect at all times.

#6. Include detailed subject lines for your emails.

You will surely be sending emails to your colleagues. With detailed subject lines, your colleagues no longer have to open each email from you. They can just check the detailed subject line, and they will find what they’re looking for faster.

#7. Leave strategic voicemail messages.

Always leave your name and contact number at the start and finish of each message you leave. This way, the recipient won’t have to listen to the message all over again, just to catch your contact info.

#8. Hire a personal assistant.

Your personal assistant can do the menial tasks for you. You can then focus on the major tasks at hand. This helps increase your productivity as well.

#9. Dedicate peak hours for major tasks.

After a weekend off work, you are more energized during the first days of the week. This is actually a common observation. Thus, you should schedule the major tasks for the mornings of Mondays and Tuesdays.

#10. Do not bring work at home.

As much as possible, you should separate your professional life from your personal life. Bringing work to your home just stresses you out. It robs you of time away from the office. The following morning, your spirits will surely be dampened. You should then avoid this and get enough rest instead.

To people who primarily earn their living through writing, finding a way to measure and increase writing productivity is very essential.

Writers have different ways of making themselves more productive. Some methods may work on some writers but the same methods could backfire for other writers. Nevertheless, it is a general consensus that in order to increase one’s writing productivity, there is a need to give up or slow down in other activities. Identifying these activities can be done by closely analyzing one’s behavior and lifestyle patterns. Once these activities are eliminated in one’s writing hours, an increased writing productivity would be manifested. Even efficient multi-taskers admit that with lesser activities, higher work quality can be expected.

Usually, writing productivity is measured through the number of finished articles within a given period of time. The same could also be measured through the prompt submission of these literature materials. Decreased incidents of revision and rejection of submitted works is also proof that the material composed was of good quality. Ideally, writing should not be a problem especially if the writer or author is familiar and comfortable with what he is writing. The same should also be the case if the same individual always has the time and the place where he could think and ponder about the subject of his writing. One’s environment is very essential in improving one’s writing productivity. After all, you could hardly come up with a decent writing space if you find yourself in a situation where there is a kid shouting at the top of his lungs or a radio blaring loud rock music inside your room.

For several writers, having a conducive ambience for writing will help them keep their creative writing juices flowing. This may be done by keeping one’s workplace neat and tidy or by putting on pleasant background music. This could also be done by setting aside at least an hour each day as creativity time. Arrange for this uninterrupted time with your family members and make them understand that this time is allotted for your writing. This way, you will be guaranteed a stress-free time devoted entirely to thinking and completing your compositions. Understandably, within this time, distance yourself from your mobile phones. Make sure that you will have no distractions while you go about with your writing assignments. Changing one’s screen mode may also help improve one’s writing. This means that you would have to change the display settings of your screen so that you will not see the classical white background and black text screen setting. You can instead change it to any setting that you will find relaxing and less eye-straining.

Essentially, there is no black and white method to measure and increase writing productivity. This could be attributed to the fact that writers have different nature, temperament and preferences. The tips previously mentioned may or may not work on someone. What is necessary is that a writer should be able to identify whatever lifestyle pattern that he finds most comfortable and effective. Lastly, it is always imperative to find time to rest. After all, there is no measure as to what a well-rested mind could do.

A lot of people may think it is easy being a personal assistant or secretary. However, this position is not as easy as it may seem. True, assistants merely comply with the instructions given by their superiors. But you can never discount the fact that there just may be tasks assigned or delegated by superiors can be quite difficult to some extent. Plus, there is also the fact that if you have superiors with busy work schedules, your very own work schedule as a personal assistant can very much be busy as well. Thus, you have to be ready to meet the demands of the job, and this can require you to be a multitasker at times.

So, how do you measure and increase assistant productivity? The concept of measuring the productivity of your personal assistant actually entails a number of aspects. First and foremost, you have to determine if your assistant has certain qualities and that very important positive attitude towards his or her work. Look at your assistant and try to assess his or her qualities. Is your assistant flexible enough that he or she can deal with the inevitable changes that would sometimes arise in any ordinary work day? And when there are so many changes to be plotted out in a day, is your assistant still able to work all of these out efficiently? If you can answer these questions with a strong “yes”, then your assistant is indeed flexible and productive in this aspect.

Another thing to look out for is the quality of initiative. Now, assistants do rely on the instructions that are given to them by their superiors. These instructions actually plot out their work schedules as well. Still, it would really help to have an assistant who has enough initiative to act on his or her own. Imagine being the superior and you would have to dish out every single task to your assistant. Working very closely with each other, your assistant should be able to develop a certain pattern in the tasks and responsibilities that come with the job. There should be particular tasks wherein your assistant would no longer need you to give out that particular instruction anymore. After months or years of plotting monthly meetings with board members or suppliers should give your assistant insights on how he or she can do the job more conveniently for both of you. This spells out much initiative.

Time management is also an effective tool to use in determining just how productive your assistant is. Your assistant does not just attend to the demands of her own job because he or she also attends to that of the superiors. Thus, it would be very important to have excellent time management skills at hand. If your assistant can work very efficiently when under pressure, then this is a strong indication of productivity.

Increasing assistant productivity is an easier concept to grasp. All you have to do is offer your assistant enough incentives and motivation, and things will surely run more smoothly for the both of you. This way, your assistant would be motivated enough to want to be more productive in every aspect of the job.